Contracts Administrator / Tender Executive / Bid Coordinator

Contracts Administrator / Tender Executive / Bid Coordinator
Компания: ACCIS - Association Conflits et Crises Internationales de La Sorbonne
**Role Description**
**These roles support competitive tender submissions and help teams meet their obligations once contracts are signed. They work with commercial, legal, finance, and technical teams to check requirements, coordinate approvals, and maintain accurate records from tender review through contract handover.**
**The Contracts Administrator** maintains the contract register, tracks deliverables, notice periods, and renewal dates, and records approved variations. The **Tender Executive** reviews tender documents, identifies mandatory requirements and evaluation criteria, and coordinates pricing, clarifications, and approvals. The **Bid Coordinator** manages the submission timetable, gathers inputs from contributors, and checks that the final response meets document, formatting, and portal requirements before submission.
**Qualifications**
* Diploma or degree in Business Administration, Procurement, Law, Quantity Surveying, or a related field, or equivalent practical experience.
* Experience in contract administration, tender preparation, bid coordination, or a related commercial role.
* Ability to read tender instructions and contract documents, identify key obligations, and flag ambiguous requirements for review.
* Proficiency in spreadsheets, word processing, and document management tools, with strong version control and proofreading skills.
* For contract administration roles, experience maintaining contract registers, tracking deadlines and obligations, and documenting approved changes.
* For tender roles, experience reviewing specifications, preparing compliance matrices, and coordinating commercial and technical inputs.
* For bid coordination roles, experience managing submission schedules, compiling supporting documents, and checking submissions against tender instructions.
* Ability to manage competing deadlines, protect confidential pricing and contract information, and escalate missing inputs or approvals promptly.