Community & Events Lead

Company: Harvest Hosts
Who We Are
Harvest Hosts is a high-growth RV travel technology company and the largest private RV camping network in North America. We manage a portfolio of well-established brands across North America and Europe, offering a comprehensive suite of products designed to streamline and elevate the RV travel experience.
In October of 2026, Harvest Hosts became part of Choice Hotels International, one of the world’s largest lodging franchisors. Harvest Hosts continues to operate as a standalone business, now backed by the scale and reach of the Choice Hotels organization.
Our portfolio includes:
Harvest Hosts – offering unique overnight stays at ~6,000 wineries, breweries, distilleries, golf courses, museums, and other small businesses across North America
Boondockers Welcome – a community-driven platform connecting RVers with over 3,000 private property hosts
Escapees RV Club – one of the largest and most established RV clubs, offering resources, education, events and community for all RVers
Brit Stops – a UK and Ireland-based membership connecting motorhomers with ~1,500 small businesses that allow overnight stopovers
CampScanner – an alert service that notifies users of open campsites at sold-out State and National Parks
The company’s mission is to advance the technology and accessibility of the RVing and campground industry, making travel more fun while supporting national parks, local small businesses, and communities along the way.
Who You Are
Are you highly organized, creative, and someone who loves turning a great destination into an unforgettable experience? Do you enjoy bringing people together, building relationships, and seeing an event come to life from the first idea through the final farewell?
We are looking for a Community & Events Lead to join our team full-time and help create memorable RV travel experiences for our members.
In this role, you will lead the planning and execution of assigned events across our growing Community & Events portfolio, with a primary focus on Discoveries and Getaways.
Discoveries are intimate, thoughtfully curated RV travel experiences, typically designed for approximately 15–30 RVs. These events allow members to explore a destination through unique local experiences, guided tours, attractions, group meals, and activities that bring people together.
Getaways are larger, multi-day RV gatherings that combine entertainment, educational opportunities, social activities, and community experiences in a fun, welcoming environment.
You will help bring these experiences from concept to completion, including researching destinations, developing event itineraries and programming, building relationships with local partners, negotiating contracts, managing budgets, and overseeing successful event execution.
While you will take ownership of your assigned events, you won't be doing it alone! You'll work closely with our Community & Events Operations Coordinator, Marketing team, and other internal partners who provide support with event systems, registration, communications, promotional materials, and operational logistics. This allows you to focus on creating great experiences, building strong partnerships, and ensuring each event is successful.
This is a hands-on role for someone who enjoys a mix of creative planning, project management, relationship building, and travel. You'll have the opportunity to help shape new event experiences while contributing to a growing and collaborative team.
What You’ll Do
Event Planning & Experience Development
Lead the planning and execution of assigned Discoveries, Getaways, and other Community & Events programs from initial concept through post-event wrap-up
Research destinations to include site visits and develop unique, thoughtfully curated itineraries, activities, and experiences that appeal to our RV community.
Create engaging event programming that balances memorable experiences, opportunities for connection, and overall value for attendees
Identify and coordinate campgrounds, venues, tour operators, attractions, restaurants, transportation providers, entertainment, and other event partners
Vendor Relationships & Budget Management
Build and maintain strong relationships with campgrounds, venues, vendors, Harvest Hosts locations, and local partners.
Request proposals, negotiate pricing and terms, and coordinate contracts in partnership with Community & Events leadership
Develop and manage event budgets, track expenses, and make thoughtful decisions that balance the attendee experience with financial goals
Identify opportunities to improve event value, manage costs, and build sustainable, successful event programs
Coordinate with internal team members to ensure vendor payments, contracts, and financial documentation are completed accurately and on time
Event Coordination & Team Collaboration
Partner closely with the Community & Events Operations Coordinator on event registration, ticketing, attendee communications, and administrative logistics
Work with the Marketing team to coordinate event promotion, webpages, creative assets, and other marketing needs
Maintain clear event timelines, planning documentation, and task assignments to keep projects moving forward
Collaborate with other Community & Events team members to share resources, ideas, and best practices
Provide timely updates on event planning progress, budgets, deadlines, and potential challenges
Utilize event management and collaboration tools such as Airtable, Notion, Google Workspace, and other internal platforms
Onsite Event Execution & Member Experience
Serve as the event lead for assigned events, either onsite or by coordinating with designated event hosts and support staff
Oversee event programming, vendor coordination, schedules, and the overall attendee experience
Provide guidance and support to event hosts, volunteers, and other onsite team members
Respond to unexpected challenges with flexibility, creativity, and a solutions-focused approach
Create a welcoming, inclusive environment that encourages members to connect and build lasting relationships and community. and community
Post-Event Evaluation & Continuous Improvement
Complete post-event wrap-ups, including budget reconciliation, attendee feedback, vendor evaluations, and key learnings
Identify opportunities to improve future events, streamline processes, and create repeatable planning frameworks
Help develop new event concepts and contribute ideas for the continued growth of our Community & Events programs
What You Bring
Strong organizational skills and exceptional attention to detail
Experience managing projects, events, or programs with multiple moving pieces and competing deadlines
Ability to take ownership of a project from concept through completion while working collaboratively with a broader team
Strong time management skills and the ability to prioritize effectively across multiple events
Excellent written and verbal communication skills
Strong interpersonal skills and the ability to build positive relationships with vendors, partners, attendees, and teammates
Comfort negotiating with vendors and making thoughtful decisions that balance experience, budget, and business needs
Strong problem-solving skills, flexibility, and the ability to adapt when plans change
Ability to work independently in a remote environment while maintaining proactive communication and accountability
Comfortable learning new technology platforms and using digital tools to manage projects and collaborate with others
Ability and willingness to travel for site visits and assigned events
Willingness to work occasional evenings and weekends when required for event execution
Experience with Google Workspace or similar productivity tools
Bonus points for:
Previous experience planning events, group travel, tours, retreats, or other in-person experiences
Experience in hospitality, tourism, travel, community management, or a related industry
Experience creating itin