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Marketing & Events Coordinator
_Philippines-based | Full-time | Mid-shift_
Infinite Equity is seeking a proactive, organized Marketing & Events Coordinator to help plan and execute U.S.-based corporate events and webinars, along with Philippines-based team events. Working closely with our Marketing Manager, you’ll coordinate venue research, vendors, speakers, budgets, timelines, invitations, and attendee communications from initial planning through post-event follow-up.
This role requires strong attention to detail, independent follow-through, and clear communication to keep events running smoothly. You’ll also prepare supporting event materials and promotional content to help drive attendance and deliver a polished experience.
The ideal candidate brings 3–5 years of relevant corporate event and webinar experience, strong English communication skills, and confidence managing multiple deadlines and stakeholders. Experience supporting U.S. events or B2B audiences is required.
Primary Responsibilities
Event & Webinar Coordination | 60–70%
* Coordinate client dinners, networking receptions, educational programs, conferences, sponsorships, and internal gatherings, primarily in the U.S.
* Assist with planning and execution of Philippines-based employee events, including local venue and vendor coordination and on-site support as needed.
* Research and compare venues based on budget, location, capacity, atmosphere, and event requirements; present clear recommendations and estimated total costs.
* Communicate with venues and vendors, obtain proposals, clarify fees and inclusions, and track contracts, deposits, headcounts, and payment deadlines for internal approval.
* Maintain event plans, budgets, checklists, and project records in Asana; prepare run-of-show documents and clear handoffs for on-site hosts.
* Coordinate webinars from registration and promotion through speaker preparation, technical checks, live support, recordings, and follow-up.
* Build targeted invitation lists, coordinate outreach and reminders, manage RSVPs, and track registrations and attendance against goals.
* Keep stakeholders informed, follow through on open items, and flag risks early with recommended next steps.
Event Marketing & Design | 30–40%
* Create on-brand invitations, social graphics, webinar assets, presentations, signage, and other event materials.
* Draft and schedule approved email and social content for events, webinars, and other marketing initiatives.
* Check copy, design, links, dates, time zones, and event details for accuracy before submitting or publishing materials.
* Maintain promotional calendars, asset libraries, and trackers for speaking submissions and sponsorship deliverables.
* Support basic website updates and improve recurring templates and workflows.
Ad Hoc Responsibilities (5%)
* Perform other related duties, special projects, and assignments as requested by management and as required to support the company’s operational needs.
Qualifications
* 3–5 years of relevant experience, with a strong emphasis on corporate event coordination and webinars.
* Availability to work a mid-shift schedule, with occasional schedule adjustments coordinated in advance for live webinars and local events.
* Experience managing multiple projects, vendors, deadlines, and event budgets with independent follow-through.
* Strong written and spoken English, sound judgment, and excellent attention to detail.
* Strong research skills and the ability to present clear comparisons and recommendations.
* Proficiency in Asana or a similar project management tool, spreadsheets, shared calendars, and webinar platforms.
* Working proficiency in Canva, Adobe Creative Suite, or comparable tools, with relevant design samples.
* Availability for a consistent schedule with agreed U.S. working-hour overlap, scheduled live webinar support, and occasional local event support.
* Experience with U.S. venues or stakeholders, B2B or professional services events, CRM systems, and audience research preferred.
Benefits:
• Mandatory government benefits including 13th month pay and 14th month pay
• Allowances and performance-based incentives
• Employee Ownership Plan
• HMO incentive + dependents from Day 1
• Work-from-home set-up
• Philippine daytime schedule with flexible working hours
• Follows Philippine holidays
• Work equipment provided by the company
• Paid trainings and certifications
• Paid time-off (vacation, sick, maternal/paternal leave)