Office Manager

Company
NestAI builds the adaptive operating system for modern battlefield operations. Most AI systems are built once, validated at deployment, and expected to stay sufficient after that. That assumption holds until conditions change, and in defence, they always do. Our team develops adaptive intelligence for unmanned and command systems: AI that continuously learns from operational data and adapts to changing conditions, deployed in environments where there is no internet, no GPS, and failure is not an option. NestOS, our open, modular, and interoperable platform, enables this at scale and keeps capability evolution under sovereign European control.
Founded in 2025 by Peter Sarlin, whose previous company Silo AI became Europe's largest AI acquisition, NestAI has grown to over 200 engineers and scientists and partners with leading European defence forces and industry. We're ambitious about what we're building and honest with each other. The bar is high, and so are the standards we hold ourselves to. But this is also a place built on humility, trust, and looking after each other. If that sounds like the kind of work you want to do, keep reading.
Role Overview
As Office Manager for our Tampere office, you own the day-to-day operations that keep our workplace running smoothly and make it a genuinely great place to work. You're the first point of contact for employees and visitors, and the person who turns an office into an experience people enjoy coming into.
You'll work closely with our Facility Lead to apply NestAI's facilities and safety standards locally, while bringing your own judgment to what makes the Tampere office work best day to day.
Key Responsibilities
* Own daily operations in Tampere: supplies, mail, deliveries, meeting rooms, and general upkeep.
* Serve as the first point of contact for employees and visitors, keeping the office welcoming and professional.
* Coordinate with building management, cleaning, and maintenance providers.
* Plan and run local events, lunches, and team activities that contribute to a great everyday experience.
* Gather feedback from local teams and proactively improve the office setup and amenities.
* Manage local vendor relationships and purchase orders within budget.
* Support onboarding logistics for new hires joining the Tampere office (desk setup, access, equipment).
* Support local implementation of safety and security procedures as the on-site point of contact.
* Escalate facilities, safety, or security issues to the Facility Lead and Security team as needed.
Qualifications
* Experience in an office management, workplace coordination, or similar operational role.
* Highly organized, proactive, and comfortable juggling multiple tasks and stakeholders.
* Strong communication skills in English and Finnish.
* A service-oriented mindset and genuine enjoyment of creating a great day-to-day workplace experience an environment for others.
* Based in or able to work on-site in Tampere.
* Existing familiarity with AI tools & modern ways of working.
If your background doesn't match every requirement but the work resonates with you, we'd encourage you to apply. How you think, learn, and take ownership matters more to us than ticking every box.
Why join NestAI
At NestAI, you'll build meaningful, real-world technology as part of a world-class team of engineers, scientists, and experienced professionals. You'll work on systems where reliability genuinely matters, contribute to Europe's security and resilience, and solve problems that demand depth, trust, and craftsmanship.
If you want to build with purpose - and with leading experts in the field - you've come to the right place.
What we offer
We offer a growing set of practical benefits to support your work and wellbeing, day to day:
* Occupational healthcare (currently provided by Mehiläinen)
* Epassi Flex benefit (sports, culture, commuting, wellbeing)
* Lunch benefit (25% tax-free coverage)
* Regular team lunches and all-hands events
* Your choice of Mac or PC
* Holiday allowance (50% of holiday salary)
* Phone benefit according to company policy (subscription and device)
* We are continuously developing and expanding our benefits as we grow.
Good to know
This role requires a security clearance, which is standard for defence industry positions in Finland. The process is handled by the relevant authority and typically takes two to three months. You can start working at NestAI before the clearance is finalised. We are happy to answer any questions about the process during the recruitment.
Please note, we can't accept applications sent via email.
* NestAI is an equal opportunity employer. We evaluate all applicants on their skills, experience, and potential, regardless of background, identity, or personal characteristics. We believe the best teams are built from diverse perspectives, and are committed to creating an environment where everyone can do meaningful work.