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Administrative Assistant III
The Registrar Recorder/County Clerk is seeking qualified candidates to fill an emergency Administrative Assistant III vacancy. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Administrative Assistant III.
Essential Job Functions
An Administrative Assistant III is responsible for a combination of the following job functions:
Participates from the beginning at a decision-making level in budget planning of major programs of the department involving $10 to 20 million or more in annual expenditures.
Investigates and drafts grant proposals for new and renewed grants, negotiating details with other governmental agencies.
Analyzes, evaluates, and makes recommendations for organizing, staffing financing, and operation of major new departmental functions or major modifications of existing programs.
Analyzes, evaluates, and makes recommendations on purchasing, leasing, siting, equipping, and space planning of major departmental facilities.
Conducts management studies of component organizations of the department to determine if acceptable management practices are being used and departmental policies enforced to assess organization, staffing, and financing, to define and report problem areas, and to develop recommendations for the solution of problems uncovered.
Determines the need for, and as assigned, coordinates Systems & Work Measurement Analysts or Methods Technicians in the conduct of work measurement and methods improvement studies; participates in reviewing work measurement study results and, if approved, persuades line managers to accept revised procedures and work standards.
Assigned to lead the work of a team of administrative generalists or specialists assigned to work together on specific projects and studies or who function together continuously as a group to work together on a variety of assignments, as needed.
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Requirements
Minimum Requirements:
Option I
Three years' experience in staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedures, programs, facility planning, budget, or personnel, one year of which must have been in a responsible staff capacity in the administrative staff organization of a department or a central administrative staff organization.
Option II
One year's experience as an Administrative Assistant II, Staff Assistant II, or Assistant Administrative Analyst.
You MUST meet the requirement(s) in order to be appointed to fill any vacancies related to this recruitment.
License
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
Physical Class
Physical Class 2 - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.