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Office Coordinator
Компания: DDSC
Город: Abu Dhabi
**Job Summary**
Digital Dirham Stablecoin (DDSC) is looking for a highly organized, proactive and detail-oriented **Office Coordinator** to oversee day-to-day office administration, business travel arrangements and executive coordination.
The role requires a hands-on professional who can manage multiple priorities, coordinate effectively with internal and external stakeholders, and provide seamless administrative and logistical support to the business and senior management.
Key Responsibilities
**1\. Office Administration & Operations**
* Manage daily office operations and ensure a professional, organised and efficient workplace.
* Oversee reception activities, welcome visitors and coordinate meetings and appointments.
* Manage incoming calls, correspondence and general administrative enquiries.
* Coordinate office supplies, stationery, pantry requirements and inventory.
* Maintain office records, documentation and administrative files.
**2\. Business Travel & Logistics Management**
* Manage end-to-end business travel arrangements for employees and senior management, including flight bookings, hotel reservations, ground transportation and travel itineraries.
* Coordinate visa arrangements, travel documentation and other related requirements.
* Liaise with travel agencies, hotels and service providers to ensure cost-effective and seamless travel arrangements.
* Manage travel requests, booking confirmations, amendments, cancellations and expense-related documentation.
* Ensure travel arrangements are aligned with internal approval processes and company policies.
**3\. Executive Calendar & Management Support**
* Provide calendar management and scheduling support to senior management, including coordinating meetings, appointments and business engagements.
* Manage meeting invitations, scheduling conflicts, reminders and follow-ups.
* Coordinate internal and external meetings, including preparation of meeting rooms, agendas and required documentation.
* Support executive travel schedules and ensure all related arrangements are aligned with management calendars.
* Handle confidential information and executive correspondence with professionalism and discretion.
**4\. Facilities & Workplace Management**
* Coordinate with building management, maintenance teams and external service providers to ensure smooth office functioning.
* Monitor office cleanliness, maintenance and workplace readiness.
* Manage meeting room bookings, visitor arrangements and office logistics.
* Coordinate employee onboarding arrangements, including workspace readiness and access requirements.
* Support internal events, employee engagement activities and corporate gatherings.
**5\. Vendor & Administrative Coordination**
* Liaise with suppliers and service providers, obtain quotations and coordinate purchase requests and deliveries.
* Maintain vendor records and monitor service delivery.
* Support invoice coordination and administrative documentation in line with internal procedures.
**Qualifications & Experience**
* Bachelor's degree or diploma in Business Administration, Office Management or a related discipline.
* 3–5 years of relevant experience in office administration, executive assistance or office management.
* Demonstrated experience in managing business travel arrangements and executive calendars.
* Previous experience supporting senior management or C-suite executives will be an advantage.
* Strong proficiency in Microsoft Office, particularly Outlook, Excel, Word and PowerPoint.
* Excellent written and verbal communication skills in English.
* Strong organizational, planning and multitasking abilities.
* High level of professionalism, discretion and attention to detail.
* Ability to work independently, anticipate requirements and manage competing priorities.
**Ideal Candidate Profile**
We are looking for a dependable and resourceful professional who demonstrates ownership, sound judgement and strong stakeholder management skills. The ideal candidate should be comfortable balancing operational responsibilities with executive-level coordination while ensuring a seamless workplace and business support experience.